OPEN POSITIONS

OPEN POSITIONS

Administrative Director

Finance Director

Fundraising and Events Coordinator

Sponsorship Coordinator

Production Director

Green Room Coordinator

PDX Pop Now! is currently accepting resumes and letters of interest in anticipation of the 2017-2018 season. Those candidates who are selected will have an amazing opportunity to shadow under the current Board or Coordinator, volunteer for their community, and get hands on training and mentorship as they guide the organization through the 2017-2018 season. Please note, all positions are ALL volunteer, as is the festival, one of the only all volunteer run music festivals in the nation!

Administrative Director

The Administrative Director oversees and coordinates the operations of the Executive Board to ensure that the programs of PDX Pop Now! are executed effectively.  Additionally, the Administrative Director is responsible for managing the personnel of PDX Pop Now! in conjunction with the Volunteer Coordinator.

Responsibilities

  • Take meeting minutes at board meetings as well as send task follow-ups after meetings and reminders before the subsequent meeting.  
  • Coordinate and communicate efforts between different branches of PDX Pop Now!: Board of Directors, Coordinators, Volunteers, and Committees.
  • Manage the calendar of events, programs, and decision making of the board.
  • Manage the Volunteer Coordinator and support their efforts to recruit and retain volunteers, coordinators, and board members.  
  • Attend all board meetings.  

To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com. Applications due Wednesday, September 27, 2017.

Finance Director

The Finance Director plays an integral part in guiding PDX Pop Now! as a member of the Board Of Directors. Their primary responsibility is to maintain the financial integrity of the organization and support the board and team in making financial decisions, budgeting, and paying taxes.

Responsibilities

  • Manage and development, in conjunction with the rest of the board, the organization’s annual operating budget.
  • Monitor monthly income and expenses versus the budget.
  • Provide financial reporting to the team as needed.
  • Work with the organization’s accountant to ensure all income and expenses are tracked and recorded properly.
  • Work with the organization’s accountant on the annual IRS and state tax filings
  • Work with other team members (in particular the Grants, Sponsorship, Production, and Compilation Coordinators) to ensure accurate budget forecasts, verify actuals, and update forecasts as necessary.
  • Manage the organization’s bank accounts and check book.
  • Attend monthly board meetings.
  • One-year minimum commitment.

Position Qualifications

  • Passionate about local music and dedicated to PDX Pop Now!’s mission
  • Understanding of basic finance and budgeting principles

To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com. Applications due Wednesday, September 27, 2017.

Fundraising & Events Coordinator

The primary responsibility of the Fundraising & Events Coordinator is to locate income for PDX Pop Now!‘s annual programming through sponsorship partnerships, benefit events, and individual donors.

Responsibilities

  • Develop and maintain existing sponsorship partnerships with both local and national businesses.
  • Negotiate and execute sponsorship benefits
  • Solicit advertisements for the Festival Program Guide
  • Assist Grants Coordinator during end of year giving campaign
  • Solicit other Benefit Events Opportunities
  • Maintain database of existing donors with Grants Coordinator
  • Attend monthly team meetings (typically takes place on Monday evenings)

To apply for this position, please send your resume and cover letter to jennifer.thelander@pdxpopnow.com. Applications due Wednesday, September 27, 2017.

Sponsorship Coordinator

As part of the Development Department, the primary responsibility of this position is to raise organizational funds through corporate sponsorships and to be a liaison between sponsors and the board of directors.

Responsibilities

  • Secure corporate sponsorships by maintaining communications with past sponsors, initiating conversations with prospective sponsors, and cultivating relationships with all companies.
  • Present sponsorship requests and negotiate on sponsorship terms with companies while representing and upholding the mission of PDX Pop Now!.
  • Acquire various collateral items from corporate sponsors, media sponsors, and in-kind sponsors including logos, plans for festival involvement, payment checks, and more.
  • Organize and maintain detailed information regarding each sponsor’s involvement.
  • Support sponsors participating in the street fair during the annual summer festival.
  • Assist in other fundraising projects such as the Willamette Week Give! Guide campaign, special events, and program guide ad solicitations.
  • Secure in-kind donations on an as-needed basis.
To apply for this position, please send your resume and cover letter to jennifer.thelander@pdxpopnow.com. Applications due Wednesday, September 27, 2017.

Production Director

The Production Director is responsible for all logistical aspects of running the festival. This includes securing a venue for the festival, obtaining city and public permits to host the festival, and coordinating with vendors for stage, sound, lights, security, bike rack, recycling, and sanitation services. The Production Director oversees the Production Department which also includes a Beer Garden Coordinator, Green Room Coordinator, and Street Fair Coordinator.

Responsibilities

  • Secure a location for the annual festival. This entails working with the neighboring businesses and community to ensure everyone is aware that a street closure permit is being sought to put on the festival and ensuring that the festival does not unduly interrupt or disturb their business.
  • Ensure all city and public permits are correctly filed and received prior to the festival.
  • Negotiate contracts and hire vendors to provide stage, sound, lights, security, sanitation, bike rack, and recycling services for the festival.
  • Work with the Artistic Director to communicate with festival performers and ensure appropriate detail is provided on set times, and load-in/out procedures.
  • Keep performers and performances on schedule at the festival.
  • Be available at the festival to troubleshoot and problem solve as necessary.
  • Produce and manage the festival budget.
  • Work with the Finance Director to ensure all vendors are paid promptly.
  • Work with the Beer Garden Coordinator, Green Room Coordinator, and Street Fair Coordinator to create the site plan and execute festival logistics.
  • Attend monthly board meetings.
  • One-year minimum commitment.

Position Qualifications

  • Passionate about local music and dedicated to PDX Pop Now!’s mission
  • Background in event planning, producing live music or strong desire to learn.

To apply for this position, please send your resume and cover letter to wylie.gibbins@pdxpopnow.com. Applications due Wednesday, September 27, 2017.

Green Room Coordinator

The Green Room Coordinator plays an integral part making the music festival a special experience for the performers. The Green Room Coordinator’s primary responsibility during the year is to solicit donations of food and drinks for Green Room and then to manage the Green Room during the festival.

Responsibilities

  • Solicit donations of food and drink from local businesses, restaurants, donors.  In the past, this has included getting pizzas, coffee, soda, veggie platters, cookies, sandwiches, chips, and snacks.
  • During the festival, keep the Green Room in an organized presentable manner and make sure that food and beverages are always available to the performers.
  • Provide a safe/secure area for performers to store their gear as they load-in and load-off the stage.
  • Attend monthly team meetings.
  • One-year minimum commitment.

Position Qualifications

  • Passionate about local music and dedicated to PDX Pop Now!’s mission
  • Must have reliable transportation for donation pickups

To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com. Applications due Wednesday, September 27, 2017.