OPEN POSITIONS

OPEN POSITIONS

Artistic Director
Development Director
Volunteer Director
Booking Coordinator 
Compilation Coordinator 
Festival Sponsorship Coordinator
Grants Sponsorship Coordinator
Merch Coordinator

Before Applying know:

PDX Pop Now! is currently accepting resumes and letters of interest for the 2022-2023 season. Those candidates who are selected will have an amazing opportunity to shadow under the current Board or Coordinator, volunteer for their community, and get hands-on training and mentorship as they guide the organization through the 2022-2023 season.

Please note, all positions are ALL volunteer, as is the festival, which is one of the only all-volunteer run music festivals in the nation!

Artistic Director

PDX Pop Now! is accepting applications for our Artistic Director position. The Artistic Director works with a team of highly-dedicated volunteers to carry forward the organization’s mission of stimulating and expanding participation in Portland music. The Artistic Director’s primary responsibility is to oversee all artistic considerations for PDX Pop Now!, including the annual festival, annual compilation album, and year-round programming.

When the position is filled, the new Artistic Director will work closely with the outgoing Artistic Director, who will mentor the incoming AD until they are comfortable doing the job alone.

Position Responsibilities:

  • Have a strong understanding of PDX Pop Now!’s mission.
  • Work closely with the Booking Coordinator and Festival Planning Committee to help plan the format, booking, and other artistic considerations for PDX Pop Now’s annual music festival.
  • Work closely with the Compilation Coordinator, Marketing Director, and Merch Coordinator to plan and produce our annual Compilation album.
  • Oversee planning and booking for PDX Pop Now! year-round programming.
  • Maintain relationships with other community partner organizations.
  • Maintain a working understanding of the responsibilities of the Booking Coordinator and Compilation Coordinator and be able to assist in recruiting and training new team members, as needed.
  • Assist other departments during the year and helps staff the PDX Pop Now! summer music festival. Board Members are expected to volunteer for the summer festival.
  • Attends bi-monthly meetings (typically takes place on Monday evenings)
  • One-year minimum commitment (Board members preferably commit to their positions for two-year terms)

Position Qualification:

  • Passionate about local music and dedicated to PDX Pop Now!’s mission
  • Time Commitment: 1-2 hours a week throughout the year; approximately 5 hours a week during the lead-up to the Festival.
  • 1-3 years of experience with a strong understanding of festival booking and logistics; prior experience as a PDX Pop Now! volunteer is strongly preferred.
  • Experience working with volunteers
  • Strong partnership-building skills

To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com. Position open until filled.

Development Director

PDX Pop Now! is accepting applications for our Development Director position. The Development Director works with a team of highly-dedicated volunteers to carry forward the organization’s mission of stimulating and expanding participation in Portland music. The Development Director’s primary responsibility is to raise money to support the organization’s programs and services and to oversee a team of talented development coordinators.
When the position is filled, the new Development Director will work closely with the outgoing Development Director, who will mentor the incoming DD until they are comfortable doing the job alone.

Position Responsibilities:

  • Create and implement a development plan that solicits donors and identifies funding sources such as grants, in-kind donations, charitable events and sponsorship
    opportunities.
  • Recruit and train new team members, as needed
  • Assist other departments during the year and helps staff the PDX Pop Now! summer music festival
  • Sets fundraising goals and determines overall strategy for Willamette Week’s Give!Guide campaign, which includes
    assigning appropriate tasks to fundraising coordinators
  • Attends bi-monthly meetings (typically takes place on Monday evenings)
  • One-year minimum commitment (Board members preferably commit to their positions for two-year terms)

Position Qualification:

  • Passionate about local music and dedicated to PDX Pop Now!’s mission
  • 1-3 years of development experience with a strong understanding of at least two of the following areas: grant writing, fundraising and/or sponsorships
  • Experience working with volunteers
  • Strong partnership-building skills

To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com. Position open until filled.

Volunteer Director

The primary responsibility of the Volunteer Director is to oversee the recruitment, management, and support of volunteers on behalf of PDX Pop Now!

Primary Duties and Responsibilities

  • Assist people who contact the organization by providing them information about volunteer possibilities and events.
  • Conduct outreach to recruit prospective volunteers at PDX Pop Now! events, and other community events.
  • Support and supervise volunteers at all PDX Pop Now! events.
  • Schedule volunteer tasks at all PDX Pop Now! events.
  • Provide the Board with volunteer updates and communicate areas need/support of programs.
  • Create and maintain volunteer files, database and other relevant volunteer information, including volunteer contact information.

  • Notify volunteers of volunteer opportunities at PDX Pop Now! events.
  • Promote volunteer recognition, including (but not limited to) organizing an annual volunteer appreciation party.
  • Coordinate the volunteer needs of all board members’ projects and help staff accordingly.
  • Attend monthly Board of Directors meetings.
  • To apply for this position, please send your resume and cover letter to: erika.breton@pdxpopnow.com

Booking Coordinator

As part of the Artistic Department, the primary responsibility of this position is to oversee and coordinate booking for PDX Pop Now!’s annual music festival and year round programming. This opportunity is great for someone interested in nonprofit work and requires no prior nonprofit experience, we are happy to train the right person.

Position Responsibilities

  • Oversee artist booking, genre allotment, and lineup for PDX Pop Now!’s annual music festival, working closely with the
  • Artistic Director and Festival Planning Committee.
  • Oversee artist booking for PDX Pop Now! year-round programming.
  • Maintain good relationships with artists and venues.
  • Assist Production team with advancing artist performances.
  • Assist Marketing team with gathering artist bios and social media assets.
  • Attend monthly team meetings, during “festival season”
  • One-year minimum commitment (through September 2023)

Position Qualifications

  • Passionate about local music and dedicated to PDX Pop Now!’s mission.
  • Possess a good understanding of Portland’s music “scene” (local venues, artists that are currently performing locally, etc.).
  • Availability 5-10 hours per month, six months prior to the PPN! annual music festival, available during the festival (at least 4 hours per day).
  • No prior experience needed, we will train the right person.

To apply for this position, please send your resume and cover letter to . yume.delegato@pdxpopow.com.

Compilation Coordinator

As part of the Artistic Department, the primary responsibility of this position is to oversee production of PDX Pop Now!’s annual compilation album and release party. This opportunity is great for someone interested in nonprofit work and requires no prior nonprofit experience, we are happy to train the right person.

Position Responsibilities:

  • Work with the Artistic Coordinator and Marketing Director to solicit and manage artist submissions for the Comp.
  • Recruit volunteers for the Listening Committee (in coordination with the Volunteer Director) and oversee the
    Listening and Track Selection processes.
  • Work with the Graphics Coordinator and the Festival Artist to prepare artwork and packaging for the Comp.
  • Work with Merchandise Coordinator and our vendor partners to produce and distribute the Comp, both in digital
    and physical formats. Oversee distribution of the Comp.
  • Plan the annual Comp Release event.
  • Attend monthly team meetings.

Position Qualification:

  • Oversee all aspects of production for PDX Pop Now’s annual compilation album.
  • Solicit and track artist submissions from local artists; reach out to community partners to encourage artists to submit.
  • Oversee the Compilation Listening Committee – recruiting volunteers with assistance from Volunteer Director, uploading tracks for the Listening Committee to listen to, and balloting at the end of the listening period.
  • Oversee production of the Compilation album – and work with vendors for mastering, artwork, and production of the both digital and CD versions of the Comp.
  • Work closely with the Marketing Department to publicize the call for Submissions and Listening Committee volunteers, design graphical assets for the comp, and publicize the Comp when it comes out.
  • Work with local vendors to arrange distribution of the Compilation.
  • Work with distribution companies to arrange for distribution of the comp to select radio markets.
  • Plan the annual Compilation Release event.
  • Attend monthly team meetings, during “production season”
  • One-year minimum commitment (through September 2023)

To apply for this position, please send your resume and cover letter to . yume.delegato@pdxpopow.com.

Festival Sponsorship Coordinator

As part of the Development Department, the primary responsibility of this position is to raise organizational funds through corporate sponsorships and to be a liaison between sponsors and the board of directors. This opportunity is great for someone interested in nonprofit development and requires no prior experience, we are happy to train the right person.

Position Responsibilities

  • Secure corporate sponsorships by maintaining communications with past sponsors, initiating conversations with prospective sponsors, and cultivating relationships with all companies.
  • Present sponsorship requests and negotiate on sponsorship terms with companies while representing and upholding the mission of PDX Pop Now!
  • Acquire various collateral items from corporate sponsors, media sponsors, and in-kind sponsors including logos, plans for festival involvement, payment checks, and more.
  • Organize and maintain detailed information regarding each sponsor’s involvement.
  • Support sponsors participating in the street fair during the annual summer festival.
  • Secure in-kind donations on an as-needed basis.
  • Attend monthly team meetings, during “festival season.”

Position Qualifications

  • Passionate about local music and dedicated to PDX Pop Now!’s mission
  • Availability 5-10 hours per month, six months prior to the PPN! annual music festival, available during the festival (at least 4 hours per day)
  • No prior experience needed, we will train the right person

To apply for this position, please send your resume and cover letter to jennifer.thelander@pdxpopnow.com.

Grants Coordinator

Under the supervision of the Development Director, the Grants Coordinator will research, develop and prepare grant applications from beginning to end for the purpose of providing funding and supporting the mission of PDX Pop Now!

Position Responsibilities:

  • Generates revenue for Outreach programs, Festival logistics, and Compilation distribution through timely submission of well-researched, well-written, and well-documented fund-raising proposals
  • Composes/compiles necessary follow-up evaluation reports required by any government, foundation and other leads (e.g. narratives, work plans, budgets, letters of inquiry, etc.)
  • Updates Board of Directors on progress of current proposals and current state of affairs
  • Researches and identifies new funding prospects in the areas of Arts, Music, Community Outreach, and Education
  • Serves as a PPN! liaison to funding agencies and community organizations, networking to identify applicable funding opportunities by demonstrating a strong understanding of institutional history and programs.
  • Attends meetings as needed (typically takes place biweekly, on Monday evenings).

Position Qualifications

  • Passionate about local music and dedicated to PDX Pop Now!’s mission.
  • Experience and success with past grant proposals preferred, but not required.

To apply for this position, please send your resume and cover letter to jennifer.thelander@pdxpopnow.com.

Merch Coordinator

As part of the Artistic Department, the primary responsibility of this position is to oversee production and sales of PDX Pop Now! merchandise. This opportunity is great for someone interested in nonprofit work and requires no prior nonprofit experience, we are happy to train the right person.

Position Responsibilities:

  • Maintain relationship with retailers – resupply, invoice when needed, keep track of consignment accounts. (year round).
  • Oversee Fulfillment of Bandcamp orders.
  • Assist Compilation Coordinator in coordinating with various organizations & businesses for the mastering, production & distribution of the product. Collaborate with the Artistic Department and Marketing Department to create a timeline for production that aligns with the arrival of the physical product.
  • Update and maintain POS system for selling merch at events and the festival.
  • Utilize training docs to help ensure team members & volunteers are able to complete transactions smoothly. Work with
  • Volunteer Coordinator and make sure staff levels for festival and events are scheduled appropriately.
  • Collaborate with Artistic Department & Graphic Artist for new festival merchandise. Propose ideas, gather feedback and get quotes for new products based on budget. Make sure all orders are completed in a timely manner.
  • Attend monthly team meetings, during production and festival season.
  • One-year minimum commitment (through September 2023).

Position Qualifications

  • Passionate about local music and dedicated to PDX Pop Now!’s mission.
  • Experience with Square, Bandcamp, and Teepublic are a plus, but not required.
  • Availability 5-10 hours per month, six months prior to the PPN! annual music festival, available during the festival (at least 4 hours per day)
  • No prior experience needed, we will train the right person

To apply for this position, please send your resume and cover letter to yume.delegato@pdxpopow.com.

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