OPEN POSITIONS

OPEN POSITIONS

Development Director | Finance Director | Production Director | Compilation Coordinator | Outreach Coordinator | Sponsorship Coordinator | Beer Garden Coordinator

PDX Pop Now! is currently accepting resumes and letters of interest for the 2018-2019 season. Those candidates who are selected will have an amazing opportunity to shadow under the current Board or Coordinator, volunteer for their community, and get hands-on training and mentorship as they guide the organization through the 2018-2019 season.

Please note, all positions are ALL volunteer, as is the festival, which is one of the only all-volunteer run music festivals in the nation!
 
 

 
 

Development Director

The Development Director works with a team of highly-dedicated volunteers to carry forward the organization’s mission of stimulating and expanding participation in Portland music. The Development Director’s primary responsibility is to raise money to support the organization’s programs and services and to oversee a team of talented development coordinators.

Position Responsibilities:

  • Create and implement a development plan that solicits donors and identifies funding sources such as grants, in-kind donations, charitable events and sponsorship
    opportunities.
  • Recruit and train new team members, as needed
  • Assist other departments during the year and helps staff the PDX Pop Now! summer music festival
  • Attend monthly team meetings.
  • One-year minimum commitment (Board members preferably commit to their positions for two-year terms)

Position Qualification:

  • Passionate about local music and dedicated to PDX Pop Now!’s mission
  • 1-3 years of development experience with a strong understanding of at least two of the following areas: grant writing, fundraising and/or sponsorships
  • Experience working with volunteers
  • Strong partnership-building skills

To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com. Position open until filled.
 

 
 

Finance Director

The Finance Director plays an integral part in guiding PDX Pop Now! as a members of the Board Of Directors. Their primary responsibility is to maintain the financial integrity of the organization and support the board and team in making financial decision, budgeting, and paying taxes.
Position Responsibilities:

  • Manage and development, in conjunction with the rest of the board, the organization’s annual operating budget.
  • Monitor monthly income and expenses versus the budget.
  • Provide financial reporting to the team as needed.
  • Work with the organization’s accountant to ensure all income and expenses are tracked and recorded properly.
  • Work with the organization’s accountant on the annual IRS and state tax filings.
  • Work with other team members, in particular the Grants, Sponsorship, Production, and Compilation Coordinators, to ensure accurate budget forecasts, verify actuals, and update forecasts as necessary.
  • Manage the organization’s bank accounts and check book.
  • Attend bi-monthly board meetings.
  • Two-year minimum commitment.

Position Qualification:

  • Passionate about local music and dedicated to PDX Pop Now!’s mission
  • Understanding of basic finance and budgeting principles

To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com Hiring deadline 12/1/18.

 
 

Production Director

The Production Director is responsible for all logistical aspects of running the festival. This includes securing a venue for the festival, obtaining city and public permits to host the festival, and coordinating with vendors for stage, sound, lights, security, bike rack, recycling, and sanitation services. The Production Director oversees the Production Department which also includes a Beer Garden Coordinator, Green Room Coordinator and Street Fair Coordinator.
Position Responsibilities:

  • Secure a location for the annual festival. This entails working with the neighboring businesses and community to ensure everyone is aware that a street closure
    permit is being sought to put on the festival and ensuring that the festival does not unduly interrupt or disturb their business.
  • Ensure all city and public permits are correctly filed and received prior to the festival.
  • Negotiate contracts and hire vendors to provide stage, sound, lights, security, sanitation, bike rack, and recycling services for the festival.
  • Work with the Artistic Director to communicate with festival performers and ensure appropriate detail is provided on set times, and load-in/out procedures.
  • Keep performers and performances on schedule at the festival.
  • Be available at the festival to troubleshoot and problem solve as necessary.
  • Produce and manage the festival budget.
  • Work with the Finance Director to ensure all vendors are paid promptly.
  • Work with the Beer Garden Coordinator, Green Room Coordinator and Street Fair Coordinator to create the site plan and execute festival logistics.
  • Attend Board & Team meetings.
  • Two-year minimum commitment.

Position Qualification:

  • Passionate about local music and dedicated to PDX Pop Now!’s mission
  • Background in event planning, producing live music or strong desire to learn.
  • To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com. Hiring deadline 12/1/18.

 
 

Compilation Coordinator

Since it was founded in 2004, PDX Pop Now! has released an annual Compilation (Comp) Album showcasing the best new music by Portland recording artists across all genres. The Comp not only acts as a snapshot of Portland’s unique musical culture, but is also a consistent source of revenue for PDX Pop Now!
Under the supervision of the Artistic Director, the Compilation Coordinator is responsible for all aspects of the Compilation album’s development and release.
Position Responsibilities:

  • Work with the Artistic Coordinator and Marketing Director to solicit and manage artist submissions for the Comp.
  • Recruit volunteers for the Listening Committee (in coordination with the Volunteer Director) and oversee the Listening and Track Selection processes.
  • Work with the Graphics Coordinator and the Festival Artist to prepare artwork and packaging for the Comp.
  • Work with Merchandise Coordinator and our vendor partners to produce and distribute the Comp, both in digital and physical formats. Oversee distribution of the
    Comp.
  • Plan the annual Comp Release event.
  • Attend monthly team meetings.
  • Position Qualification:

    • Passionate about local music and dedicated to PDX Pop Now!’s mission.
    • Good organizational skills and attention to detail.
    • Reliable internet access.
    • Prior volunteer experience on PDX Pop Now’s Listening or Booking Committees preferred, but not mandatory.

    To apply for this position,please send a letter of interest and a resume to theboard@pdxpopnow.com and include a brief letter of interest and resume/CV. Hiring deadline 12/1/18.

 
 

Outreach Coordinator

The primary responsibility of the Outreach Coordinator is to support the work of the Outreach Director and reach out to new communities on behalf of PDX Pop Now!, as well as to advocate for more inclusive policies and practices within the music community that include: all-ages access, neighborhood involvement, civic outreach, and inter-organizational partnerships. The Outreach Coordinator is responsible for, at a minimum, assisting with one school program and another community event, (ArtSpark, City Hall event, Neighborhood block party, etc.). As the Outreach Coordinator, you will be responsible for the organizing and networking involved in our in-school programming. You will work under the Outreach Director and assist with coordination of these events, reaching out to available schools and building relationships with partnering non-profits. This is an incredible opportunity to gain more experience in event planning and educational leadership in local schools. Not to mention making a huge impact in your community!
Position Responsibilities:

  • Develop and maintain partnerships with area schools and administrators, City Hall administrators, and community organizations for the enhancement of PDX Pop Now!
    outreach programs.
  • Meet with school faculty and members of community organizations to plan outreach programs and find appropriate community partners as classroom presenters, and
    determine appropriate ways of promoting the program to students.
  • Identify and seek out new partnerships to expand PDX Pop Now! outreach efforts.
  • Coordinate tech and talent needs for school and community shows.
  • Work with Media Director to promote outreach programming to local media outlets and to secure media coverage at outreach programs.
  • Work with Grants Coordinator to identify grant opportunities to fund outreach programs.
  • Develop and maintain budget for annual outreach programming and report expenditures and revenues for budget tracking.
  • Attend monthly team meetings.

Position Qualification:

  • Passionate about local music and dedicated to PDX Pop Now!’s mission.
  • Good organizational skills and attention to detail.

To apply for this position,please send a letter of interest and a resume to theboard@pdxpopnow.com and include a brief letter of interest and resume/CV. Hiring deadline 12/1/18.

 
 

Sponsorship Coordinator

PDX Pop Now! is accepting applications for our Sponsorship Coordinator position. The Sponsorship Coordinator will work with the Development Director and manage the organization’s sponsorship efforts to fundraise for the annual music festival. The Sponsorship Coordinator’s primary duties include identifying prospective festival sponsors, initiating conversations with prospective sponsors, securing sponsorships, and then managing relationships with new and existing sponsors.
Position Responsibilities:

  • Work with the Board of Directors to create an annual sponsorship plan and keep sponsorship materials current.
  • Secure sponsorships by maintaining communications with past sponsors, initiating conversations with prospective sponsors, and cultivating relationships with all
    companies.
  • Present sponsorship requests and negotiate sponsorship terms with companies while representing and upholding the mission of PDX Pop Now!.
  • Acquire various collateral items from sponsors including logos, plans for festival involvement, payment checks, and more.
  • Organize and maintain detailed information regarding each sponsor’s involvement.
  • Attend monthly team meetings.
  • One-year minimum commitment.
    • Position Qualification:

      • Passionate about local music and dedicated to PDX Pop Now!’s mission.

      To apply for this position,please send a letter of interest and a resume to theboard@pdxpopnow.com and include a brief letter of interest and resume/CV. Hiring deadline 12/1/18.

 
 

Beer Garden Coordinator

PDX Pop Now! is accepting applications for our Beer Garden Coordinator position. The Beer Garden Coordinator is responsible for all logistical aspects of running the beer garden during the annual festival. This includes obtaining the proper city and OLCC permits required to serve alcohol at the festival, hiring and managing security and bartenders to run the beer garden, and purchasing beer and beverages for sale during the festival. The Beer Garden Coordinator works with the Production Director on the site plan and festival logistics.
Position Responsibilities:

  • Ensure all OLLC, city and public permits are correctly filed and received prior to the festival.
  • Work with the Production Director to negotiate contracts and hire vendors to provide bartending services, beer garden security, and beer garden lighting.
  • Purchase beer and beverages for the festival.
  • Seek sponsorship opportunities for the beer garden.
  • Be available at the festival to troubleshoot and problem solve as necessary.
  • Attend Board & Team meetings.
  • One-year minimum commitment.

Position Qualification:

  • Passionate about local music and dedicated to PDX Pop Now!’s mission.
  • Background in event planning, producing live music or strong desire to learn.

To apply for this position,please send a letter of interest and a resume to theboard@pdxpopnow.com and include a brief letter of interest and resume/CV. Hiring deadline 12/1/18.

Questions about applying for any of the open positions? Hit us up: info@pdxpopnow.com!
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