OPEN POSITIONS
OPEN POSITIONS
Social Media Coordinator
Marketing Production Coordinator
Grants and Sponsorships Coordinator
Development Coordinator
Booking Coordinator
Production Coordinator
Development Director
Before Applying know:
PDX Pop Now! is currently accepting resumes and letters of interest for the 2025-2026 season. Those candidates who are selected will have an amazing opportunity to shadow under the current Board or Coordinator, volunteer for their community, and get hands-on training and mentorship as they guide the organization through the 2025-2026 season.
Please note, all positions are ALL volunteer, as is the festival, which is one of the only all-volunteer run music festivals in the nation!
Web Coordinator
The primary responsibility of the Web Coordinator is to maintain and make updates to PDX Pop Now’s website, online services, and communication tools. These tools are vital for communication and coordination among Board members and for conveying information to the public.
Responsibilities:
- Maintain our website and make content updates. Ensure that the website runs smoothly throughout the year and troubleshoot, as needed
- Annually archive the current website and then update it with the current year’s artwork and information
- Set-up Gmail accounts for new Team members; update group email lists as needed
- Assist other Team members and departments with technical projects throughout the year (graphic design art, compilation submissions, social media, etc.) as needed
- Attend monthly team meetings
- Two-year minimum commitment
- Time Commitment: 3–5 hrs/week
Position Qualifications:
- Passionate about local music and dedicated to PDX Pop Now!’s mission
- Experience with website CMS management & best practices using AWS, WordPress, Jotform, Mailchimp, Soundcloud, bandcamp & Google Drive/Docs is crucial for successful candidates to thrive
- Advanced use and knowledge of Custom Post Types, Custom Fields as they relate to WordPress is desired
- Knowledge and best practices of graphics production for Web using Adobe CC is preferred
To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com
Questions about applying for any of the open positions? Hit us up: info@pdxpopnow.com
Marketing Production Coordinator
The primary responsibility of the Marketing Production Coordinator assists with print graphics production and coordination
Responsibilities:
- Work with festival artist to gather design assets
- Prepress quality assurance & quality control of graphics & media adhearing to file spec, layout, & design best practices
- Coordinate production of posters, shirts, CDs, and signage
- Manage vendor timelines and quality of deliverables
- Attend monthly team meetings
- Two-year minimum commitment
- Time Commitment: 5–7 hrs/week
Position Qualifications:
- Experience with Canva, Adobe CC, Affinity
- Experience with .EPS, vector, bitmap optiizations for CMYK & RGB conversions
- Passionate about local music and dedicated to PDX Pop Now!’s mission
- Knowledge and best practices of graphics production for textile, print, vinyl marketing collateral
To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com
Questions about applying for any of the open positions? Hit us up: info@pdxpopnow.com
Grants & Sponsorships Coordinator
The primary responsibility of the Grants & Sponsorships Coordinator supports efforts of grants production and coordination. Raise critical organizational funds through corporate sponsorships & community partnerships.
Responsibilities:
- Research and track grant and sponsor opportunities
- Draft and submit applications with needed attachments
- Track award deadlines, reporting, and donor stewardship
- Attend monthly team meetings
- Two-year minimum commitment
- Time Commitment: 5–7 hrs/week
Position Qualifications:
- Generates revenue for Outreach programs, Festival logistics, and Compilation distribution through timely submission of well-researched, well-written, and well-documented fund-raising proposals
- Knowledge of Arts related grants and programming
- Metrics gathering of festival attendee demographics and reporting
- Composes/compiles necessary follow-up evaluation reports required by any government, foundation and other leads (e.g. narratives, work plans, budgets, letters of inquiry, etc)
- Updates Board of Directors on progress of current proposals and current state of affairs
- Researches and identifies new funding prospects in the areas of Arts, Music, Community Outreach, and Education
- Serves as a PPN! liaison to funding agencies and community organizations, networking to identify applicable funding opportunities by demonstrating a strong understanding of institutional history and programs
To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com
Questions about applying for any of the open positions? Hit us up: info@pdxpopnow.com
Development Coordinator
The primary responsibility of the Development Coordinator supports grants production and coordination
Responsibilities:
- Assist in preparation and editing of grant materials
- Help with donor acknowledgments and communications
- Support logistics for fundraising and donor events
- Attend monthly team meetings
- Two-year minimum commitment
- Time Commitment: 2–4 hrs/week
Position Qualifications:
- Knowledge and interest in non-profit sector organizational development
- Passionate about local music and dedicated to PDX Pop Now!’s mission
To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com
Questions about applying for any of the open positions? Hit us up: info@pdxpopnow.com
Booking Coordinator
The primary responsibility of the Booking Coordinator is to lead the booking committee in artist & relations selection and scheduling for our year round programming.
Responsibilities:
- Research and scout artists via shows, social media, and recommendations
- Reach out to prospective artists and secure participation
- Negotiate artist terms and handle scheduling logistics
- Support lineup curation and handoff to Artist Relations
- Attend monthly team meetings
- Two-year minimum commitment
- Time Commitment: 5–7 hrs/week, increasing during booking season
Position Qualifications:
- Knowledge the Portland music scene
- Passionate about local music and dedicated to PDX Pop Now!’s mission
To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com
Questions about applying for any of the open positions? Hit us up: info@pdxpopnow.com
Production Coordinator
The primary responsibility of this position is all logistical aspects of running the festival. This includes coordinating arrangements for the festival, obtaining city and public permits as needed, and coordinating with vendors for stage, sound, lights, security, bike rack, recycling, and sanitation services.
Position Responsibilities:
- Coordinate with festival venue owners
- Ensure all city and public permits are correctly filed and received prior to the festival
- Negotiate contracts and hire vendors to provide stage, sound, lights, security, sanitation, bike rack, and recycling services for the festival
- Work with the Artistic Director to communicate with festival performers and ensure appropriate detail is provided on set times, and load-in/out procedures
- Keep performers and performances on schedule at the festival
- Be available at the festival to troubleshoot and problem solve as necessary
- Produce and manage the festival budget
- Work with the Finance Director to ensure all vendors are paid promptly
- Work with the Beer Garden Coordinator, Green Room Coordinator and Street Fair Coordinator (when applicable) to create the site plan and execute festival logistics
- Attend monthly team meetings, during production and festival season
Position Qualification:
- Passionate about local music and dedicated to PDX Pop Now!’s mission
- Background in event planning, producing live music or strong desire to learn
- Strong partnership-building skills
To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com
Questions about applying for any of the open positions? Hit us up: info@pdxpopnow.com
Development Director
PDX Pop Now! is accepting applications for our Development Director position. The Development Director works with a team of highly-dedicated volunteers to carry forward the organization’s mission of stimulating and expanding participation in Portland music. The Development Director primary responsibility is to raise money to support the organization’s programs and services and to oversee a team of talented development coordinators.
When the position is filled, the new Development Director will work closely with the outgoing Development Director, who will mentor the incoming DD until they are comfortable doing the job alone.
Position Responsibilities:
- Create and implement a development plan that solicits donors and identifies funding sources such as grants, in-kind donations, charitable events and sponsorship
opportunities - Recruit and train new team members, as needed
- Assist other departments during the year and helps staff the PDX Pop Now! summer music festival
- Sets fundraising goals and determines overall strategy for Willamette Week’s Give!Guide campaign, which includes
assigning appropriate tasks to fundraising coordinators - Attends bi-monthly meetings (typically takes place on Monday evenings)
- Two-year minimum commitment (Board members preferably commit to their positions for two-year terms)
Position Qualification:
- Passionate about local music and dedicated to PDX Pop Now!’s mission
- 1-3 years of development experience with a strong understanding of at least two of the following areas: grant writing, fundraising and/or sponsorships
- Experience working with volunteers
- Strong partnership-building skills
To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com
Questions about applying for any of the open positions? Hit us up: info@pdxpopnow.com
Social Media Coordinator
The primary responsibility of the Social Media Coordinator is to maintain and make updates to PDX Pop Now’s socail media presents over: instagram, bluesky, upscrolled, facebook, threads.
Responsibilities:
Position Qualifications:
To apply for this position, please send your resume and cover letter to theboard@pdxpopnow.com
Questions about applying for any of the open positions? Hit us up: info@pdxpopnow.com